How to Sum Only Visible Cells in Excel
Learn how to efficiently sum only visible cells in Excel using the SUBTOTAL and AGGREGATE functions for accurate data analysis.
How to Sum Only Visible Cells in Excel
Understanding Visible Cell Summation
In Excel, users often need to sum filtered data, but the default SUM function includes all cells, including hidden ones. To sum only visible cells, you can use the SUBTOTAL function or AGGREGATE function, which dynamically ignores hidden rows.
- Use the SUBTOTAL function:
=SUBTOTAL(109, A2:A100)to sum visible cells. - Utilize AGGREGATE for advanced options:
=AGGREGATE(9, 5, A2:A100). - Combine SUMPRODUCT and SUBTOTAL for conditional summation.
- Enhance user experience by organizing data as an Excel table.
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Function Syntax
XLOOKUP(lookup_value, lookup_array, return_array, [if_not_found], [match_mode], [search_mode])
lookup_value
The value to search for
lookup_array
The range to search within
return_array
The range containing the return values
if_not_found (Optional)
Value to return if no match is found
match_mode (Optional)
0: Exact match; -1: Exact or next smaller; 1: Exact or next larger
search_mode (Optional)
1: First-to-last; -1: Last-to-first; 2: Binary search
Usage Examples
Basic Example
Looking up contact phone number for a specified customer ID in customer data table
=XLOOKUP(A2, B2:B10, C2:C10)
Advanced Example
Cross-sheet lookup with multiple matching results
=XLOOKUP(A2, Sheet2!B:B, Sheet2!C:E, "Not Found", 0)
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Try NowTroubleshooting
#N/A Error
Common error when no match is found, can be handled by setting the if_not_found parameter
Data Type Mismatch
Ensure lookup value and range data types match
Performance Optimization
Use binary search mode to improve efficiency with large datasets
Function Comparison
| Feature | XLOOKUP | VLOOKUP | INDEX+MATCH |
|---|---|---|---|
| Lookup Direction | Bi-directional | Right only | Bi-directional |
| Multiple Column Return | Supported | Not supported | Supported |
| Error Handling | Built-in | Additional handling needed | Additional handling needed |
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