Sum Filtered Cells: The Complete Guide
Learn how to efficiently sum filtered cells in Excel using the SUBTOTAL function and enhance your data processing skills.
What is SUM Filtered Cells?
Basic Definition
SUM Filtered Cells refers to the ability to calculate the sum of only the visible rows in Excel after applying filters, ensuring accurate and relevant data analysis.
- Utilizes the SUBTOTAL function for precise calculations
- Handles multiple criteria using SUMIF and SUMIFS functions
- Encourages proper data organization within Excel tables
- Avoids common errors by excluding hidden rows from sums
Key Advantages
Easily apply filters and see real-time sum results
Seamlessly integrates filtering with sum functionalities
Offers a 100x speed enhancement compared to traditional methods
Function Syntax
XLOOKUP(lookup_value, lookup_array, return_array, [if_not_found], [match_mode], [search_mode])
lookup_value
The value to search for
lookup_array
The range to search within
return_array
The range containing the return values
if_not_found (Optional)
Value to return if no match is found
match_mode (Optional)
0: Exact match; -1: Exact or next smaller; 1: Exact or next larger
search_mode (Optional)
1: First-to-last; -1: Last-to-first; 2: Binary search
Usage Examples
Basic Example
Looking up contact phone number for a specified customer ID in customer data table
=XLOOKUP(A2, B2:B10, C2:C10)
Advanced Example
Cross-sheet lookup with multiple matching results
=XLOOKUP(A2, Sheet2!B:B, Sheet2!C:E, "Not Found", 0)
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Try NowTroubleshooting
#N/A Error
Common error when no match is found, can be handled by setting the if_not_found parameter
Data Type Mismatch
Ensure lookup value and range data types match
Performance Optimization
Use binary search mode to improve efficiency with large datasets
Function Comparison
| Feature | XLOOKUP | VLOOKUP | INDEX+MATCH |
|---|---|---|---|
| Lookup Direction | Bi-directional | Right only | Bi-directional |
| Multiple Column Return | Supported | Not supported | Supported |
| Error Handling | Built-in | Additional handling needed | Additional handling needed |
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